Approved Answer Library Audit Template
A worksheet for auditing reusable questionnaire answers by owner, source, review date, confidence, and update trigger.
Use this before importing old answers into a questionnaire automation tool or after a major policy, compliance, or product change.
Review each answer against its source material. Mark unsupported answers as draft until an owner approves the updated response.
| Field | Your entry | What to put here |
|---|---|---|
| Question * | Copy the canonical buyer question. | |
| Approved answer * | Use the latest reviewed answer only. | |
| Source reference * | Policy, evidence item, control, or source URL. | |
| Answer owner * | Name the responsible reviewer. | |
| Next review date * | Set a review date based on risk and change cadence. |
Answer quality
Check whether each reusable answer can be trusted externally.
- Source attachedEvery approved answer should point to a current policy, control, report, or internal owner.
- Review date currentOutdated answers should move to review before reuse.
Governance
Confirm ownership and change triggers.
- Named ownerAssign a person or role responsible for approving changes.
- Update triggerDocument what events should force review.